Simple, Honest Pricing — From Solo Operators to Growing Teams
No hidden fees. No per-user charges. No long-term contracts. Just straightforward pricing that grows with your business.
Month-to-month, cancel anytime. Switch to annual at checkout for 2 months free.
Free Plan
Perfect for solo operators and businesses just getting started
- Up to 15 customers
- Customer management
- Service scheduling
- MRR tracking
- Follow-up reminders
- Calendar view
- SMS reminders (50/mo)
- Stripe payment links
- AI assistant access
- Works on any device
- Email support
Premium Plan
Everything you need to run and grow your route
- Unlimited customers
- Everything in Free
- Reports & data export
- Collections & overdue tracking
- 6× the SMS allowance (300/mo)
- Multiple reminder schedules & smart timing
- Priority support
Create your login and checkout opens right away — cancel anytime.
Team Plan
Your whole crew, one flat price — built for shops with technicians
- Everything in Premium
- Up to 7 technician logins
- Unlimited free office staff logins
- Tech "My Day" view & dispatch
Only technician seats count — office logins are unlimited and free.
Crew Plan
Everything in Team, sized for 8–12 technicians
- Everything in the Team plan
- 8–12 technician logins included
- Overflow seats past 12 at $23/tech/month
- Unlimited free office staff logins
Need a 13th tech? $23/tech/month past 12 — published, like everything else.
What unlocks at each tier
Every plan is flat-priced for the whole account — never per user.
| Feature | Free | Premium | Team | Crew |
|---|---|---|---|---|
| Price | $0 | $47/mo | $159/mo | $229/mo |
| Customers | Up to 15 | Unlimited | Unlimited | Unlimited |
| Text messages included | 50/mo | 300/mo | 1,500/mo | 2,500/mo |
| AI assistant (Claude) | 50 msgs/mo | Unlimited | Unlimited | Unlimited |
| Stripe payment links | ✓ | ✓ | ✓ | ✓ |
| Recurring scheduling & reminders | ✓ | ✓ | ✓ | ✓ |
| Reports & CSV data export | — | ✓ | ✓ | ✓ |
| Collections tools | — | ✓ | ✓ | ✓ |
| Technician logins | — | — | Up to 7 | 8–12 |
| Office staff logins | — | — | Unlimited, free | Unlimited, free |
| Tech My Day dispatch view | — | — | ✓ | ✓ |
| Card processing | Stripe's standard rate | Stripe's standard rate | Stripe's standard rate | Stripe's standard rate |
| Priority support | — | ✓ | ✓ | ✓ |
Card processing — Stripe's standard rate, nothing added
In-app invoicing at Stripe's standard rate — no added fees. When a customer pays by card through PoolPros Smart, the only cost is Stripe's own processing; we add nothing on top, on every plan.
How Does PoolPros Smart CRM Compare on Price?
Many pool service software tools charge per user, add extra fees for premium features, or lock you into annual contracts. PoolPros Smart CRM includes all core features in every plan.
Most field-service software charges per user, so the bill grows with every hire. PoolPros Smart Premium is $47/month — flat.
Flat Tiers, Not Per-User Math
Other tools charge $30-$60 per user per month. Our plans are flat by tier — the only per-seat price anywhere is the published $23/mo overflow seat past Crew\u2019s 12 included technicians.
No Feature Add-Ons
Reporting, SMS reminders, and payment links are included — not sold as expensive extras.
No Contract Lock-In
Month-to-month billing. Cancel anytime. No penalties, no cancellation fees, no games.
Frequently Asked Questions
Everything you need to know about PoolPros Smart CRM pricing.
Want to learn more about what is included in the free plan? See everything you get with free pool service software.